Volunteer property manager? We are your on-call technical department
Thousands of small buildings in Belgium are managed by a co-owner, alongside a regular job. Finding quotes, checking contractors and preparing everything for the general meeting then takes many evenings. SyndiLink takes that work off your hands — free for the association.
Request quotes for our buildingWhat is a general meeting quote file?
Sound familiar?
- Contractors don't reply, or won't come out for a small building.
- You don't know whether a contractor is insured or owes social security or tax debts.
- The general meeting wants several quotes, but they are hard to compare.
- After the decision you keep chasing: when do the works start, and did the maintenance visit happen?
In four steps
- You describe the works and, if you know it, the date of the general meeting.
- We select up to 3 vetted contractors in your area and introduce them by email.
- The contractors visit and send their quote; before the meeting we have its validity checked.
- You compare with our sheet, the general meeting decides, and we follow up.
What SyndiLink does for your association
Vetted contractors
Company registration, insurance, certifications, references and online reviews checked before a contractor joins our network. The withholding obligation is checked every month.
Quotes for the general meeting
We request up to 3 quotes and, one month before your meeting, have the contractors check that they will still be valid. After the meeting we ask about the decision.
Made comparable
With our comparison sheet you put the quotes side by side on price, content, insurance and execution — ready to show at the meeting.
Maintenance without chasing
For maintenance contracts (gardens, gutters, lifts, heating…) we remind the contractor before every visit and you receive a confirmation with a report afterwards.
Urgent repairs
Leak, storm, broken door? Mark your request as urgent. We search as fast as we can, but promise no timeframe: it depends on the contractors.
Written record
Every introduction is made by email with a reference number. Useful to show the co-owners what was done.
What the law expects from you as property manager (syndic)
A volunteer syndic has the same duties as a professional one. For works, these rules come up most often:
Competitive quotes
The general meeting sets the amount above which competitive quotes are mandatory (art. 3.88, § 1, 1°, c) of the Belgian Civil Code). That amount is stated in the internal rules.
General meeting decision
Works on the common parts are in principle decided by the general meeting. Without a decision, the syndic may only take urgent and protective measures.
Withholding obligation
When the association has works carried out, it checks before signing and before every payment whether the contractor has social security or tax debts. Otherwise the association may become liable.
This is general information, not legal advice. When in doubt, check your internal rules or consult a lawyer. the NSSO's online check (CheckInhoudingsplicht)
What we don't do
- We are not a property manager: we don't keep the accounts, convene the general meeting or decide for you.
- We don't carry out works. You sign the contract directly with the contractor.
- We don't give legal advice about your co-ownership.
Works planned in your building?
Describe them in a few minutes. Free for the association.